Administrative Assistant

Job Summary:

The Administrative Assistant is responsible for performing a variety administrative functions that support the Valley Health administrative team. The incumbent must be able to work autonomously and manage multiple duties simultaneously in a deadline-driven environment.

Essential Duties and Responsibilities:

• Assists with development and regular publishing of various administrative management reports
• Attends various meetings to record minutes and is responsible for accurate and timely distribution of such minutes.
• Assists visitors and serves as a referral bridge when necessary
• Distributes daily mail, interoffice mail and faxes.
• Monitors and maintains office supplies for the administrative office.
• Assists with managing student observations/clinical rotations that are done with various providers across the system.
• Monitors and maintains AED machines.
• Responsible for LUMA Provider reports
• Responsible for keeping MedTrainer up to date
• Responsible for all on call schedules tracking and distribution.
• Assists the Administrative Assistant with tracking and maintaining documentation of the following employee health items:
  • Hepatitis B immunization status for new employees
  • Annually required TB tests for all employees
  • CPR licensure for clinical staff
• Conveys a professional and positive image and attitude regarding the organization.
• Develops good rapport with staff.
• Maintain compliance with the organizations confidentiality policy in accordance to the Health Insurance Portability and Accountability Act (HIPAA)
• Maintain compliance with all company policies and procedures
• Performs other duties as assigned by Senior Executive Coordinator and Executive Team

Education and/or Work Experience Requirements:

• 3-5 years of office assistant experience
• Associate degree in related field preferred
• Excellent knowledge of MS Office suite of products
• Good organization and collaboration skills

Excellent written and oral communication skills

Physical Requirements/Working Conditions:

• Work is sedentary in nature; however, the ability to stand and/or walk for periods of one hour intervals; stooping, bending, reaching, lifting approximately 25 pounds is required.
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Position requires the ability to maintain concentration and attention to detail for long periods of time in order to maintain accurate records pertaining to employee and/or account information

Position functions within a normal office environment.

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