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Administrative Assistant

Company: Valley Health Systems Inc
Location: Huntington
Posted on: June 6, 2021

Job Description:

Job Summary:

The Administrative Assistant is responsible for performing a variety administrative functions that support the Valley Health administrative team. The incumbent must be able to work autonomously and manage multiple duties simultaneously in a deadline-driven environment.

Essential Duties and Responsibilities:

  • Assists with development and regular publishing of various administrative management reports
  • Attends various meetings to record minutes and is responsible for accurate and timely distribution of such minutes.
  • Assists visitors and serves as a referral bridge when necessary
  • Distributes daily mail, interoffice mail and faxes.
  • Monitors and maintains office supplies for the administrative office.
  • Assists with managing student observations/clinical rotations that are done with various providers across the system.
  • Monitors and maintains AED machines.
  • Responsible for LUMA Provider reports
  • Responsible for keeping MedTrainer up to date
  • Responsible for all on call schedules tracking and distribution.
  • Assists the Administrative Assistant with tracking and maintaining documentation of the following employee health items:
    • Hepatitis B immunization status for new employees
    • Annually required TB tests for all employees
    • CPR licensure for clinical staff
  • Conveys a professional and positive image and attitude regarding the organization.
  • Develops good rapport with staff.
  • Maintain compliance with the organizations confidentiality policy in accordance to the Health Insurance Portability and Accountability Act (HIPAA)
  • Maintain compliance with all company policies and procedures
  • Performs other duties as assigned by Senior Executive Coordinator and Executive Team


Education and/or Work Experience Requirements:

  • 3-5 years of office assistant experience
  • Associate degree in related field preferred
  • Excellent knowledge of MS Office suite of products
  • Good organization and collaboration skills

Excellent written and oral communication skills

Physical Requirements/Working Conditions:

  • Work is sedentary in nature; however, the ability to stand and/or walk for periods of one hour intervals; stooping, bending, reaching, lifting approximately 25 pounds is required.
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
  • Position requires the ability to maintain concentration and attention to detail for long periods of time in order to maintain accurate records pertaining to employee and/or account information

Position functions within a normal office environment.

Keywords: Valley Health Systems Inc, Huntington , Administrative Assistant, Other , Huntington, West Virginia

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