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OFFICE COORDINATOR

Company: ResCare Community Living
Location: Huntington
Posted on: June 7, 2021

Job Description:

Our Company:Overview:Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today!Responsibilities:The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.Essential Job Responsibilities:Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business centerCollection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weeklyDistribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for reviewCollection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weeklyProcess accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for paymentCollect PCard receipts from cardholders weekly and reallocate expenses as requiredAssist with processing of client funds requests as requiredPerform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as neededMaintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as requiredPrepare and submit Source forms for new locations, relation, lease renewals, and other property updatesEnsure business documents are retained as per policyPerforms other duties as assignedQualifications:Two years of related office management or bookkeeping experienceAbility to communicate (verbally and written) with all levels of personnel, internal and external to the companyExperience in managing systems, processes, and peopleMust be able to work independently as well as part of a teamCapable of working responsibly with highly confidential informationMust meet all agency requirements for pre- employment as required by Company and/or State regulationsEducation:Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experienceCertificates, Licenses, Registrations:Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)About our Line of Business: ResCare Community Living has four decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental or cognitive disability. Our community living services are provided in 27 states with several thousand programs and a comprehensive range of high-quality services, including: Community Living, Adult Host Homes for adults regardless of disability, Behavioral/Mental Health Support, In-home Pharmacy Solutions, Telecare and Remote Support, Supported Employment and Training Programs, and Day programs. For more information, please visit

Keywords: ResCare Community Living, Huntington , OFFICE COORDINATOR, Other , Huntington, West Virginia

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