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Contract Specialist Direct Hire Authority (DHA)

Company: Department of Veterans Affairs
Location: Huntington
Posted on: June 12, 2021

Job Description:

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Duties

Summary

Tour of Duty: 8:00 a.m. - 4:30 p.m.

Position Description Title/PD#: Contract Specialist Direct Hire Authority (DHA) / PD#11008-A, PD#11009-A

Compressed/Flexible Schedules: Eligible

Telework: Eligible

Virtual Position: No

Learn more about this agency

Responsibilities

This recruitment is for three positions with the VHA Regional Procurement Office East, Network Contracting Office (NCO) 5 located in 1 Boiler House Road, Perry Point, MD 21902; 209 W. Fayette Street, Baltimore, MD 21201; 50 Irving Street NW, Washington, DC 20422; 510 Butler Avenue, Martinsburg, WV 25405 or 513 Rosebud Plaza, Clarksburg, WV 26301; 849 International Drive, Linthicum, MD 21090; 200 Veterans Avenue, Beckley, WV 25801; and 1540 Spring Valley Drive, Huntington, WV 25704.

Vacancies are available on the Construction and Services branches. The vacancies may be filled at any of the duty locations listed.

Contract Specialist PD# 11008-A / 11009-A

The Contract Specialist assists the requiring activities by serving as a member of acquisition planning teams. The incumbent will ensure that specifications and statements of work are prepared in a manner which adequately describes the Government's requirements without restricting competition. Performs a complete review of recommended sole source requirements and conducts necessary market analyses to test the noncompetitive assumptions of requisitions. The incumbent is solely responsible for selecting the appropriate method of procurement i.e. simplified acquisition procedures, sealed bidding, negotiations. Coordinates with the appropriate agency, Regional Procurement Office (RPO), Network Contracting Office (NCO), or Small Business Administration (SBA) Small Business Liaison on matters relevant to all aspects of socioeconomic goal requirements. For negotiated procurements incumbent determines the selected offeror(s) represents the best value (price and other factors considered) and meets regulatory requirements to be considered a responsible contractor. If warranted, serves as the Source Selection Authority (SSA) and establishes Technical Evaluation Boards (TEB) to determine acceptability and ranking of technical proposals. Eliminates unacceptable proposals and notifies offerors concerning further negotiation or elimination from the competitive range. Conducts cost and/or price analysis of offerors' proposals, reviews auditors' reports for adequacy of analysis and conclusions and considers all information in developing an overall pricing negotiation strategy. Provides signatory authority and executes contract awards within warrant authority, as requested by supervisor. Incumbent is responsible for generating contract documents using agency contract writing system. Conducts post award conferences with contractor and Government personnel to provide information and to clarify standard and special contractual provisions of the contract. Administers payment provisions of the contract for partial payments, progress payments and final payments using the VA Online Certification system. Ensures that the Office of General/Regional Counsel is involved in required contract reviews, terminations, show cause orders, modifications. Prepares other documentation for award including FPDS reports, solicitation and award synopses, ECMS documents, and administrative correspondence.

Travel Required

25% or less - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

12

  • Job family (Series)

1102 Contracting

  • Requirements

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Requirements

Conditions of Employment

Conditions of Employment

  • You must be a US Citizen to apply for this job
  • Subject to a background/suitability investigation.
  • Selective Service Registration is required for all males born after 12/31/1959.
  • Position requires filing a Financial Disclosure Report.

Physical Requirements:

The subject position is primarily of an administrative nature in an office setting, however where travel to work sites is required there may be light physical work required, such as walking over uneven surfaces or assisting technical personnel in taking measurements or elevations. Government travel for training, meetings, or customer interactions will be required in this position.

Qualifications

Federal employees must include Series, Grade, Step, starting and ending dates of employment on resume.

Basic Requirements GS-11/12:

A 4-year course of study leading to a bachelor's degree with a major in any field OR at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Specialized Experience GS-11: Applicants must have one year of specialized experience equivalent to at least the GS-09 level in the normal line of progression for the occupation in the organization. Examples of specialized experience include but are not limited to:

  • Experience, application of advanced contracting methods and contract types relating to the performance of pre-award, post-award, and/or contract price/cost analysis functions.
  • Interpreting and presenting research on Federal Acquisition Regulations (or similar), Department of Veterans Affairs Acquisition Regulations (or similar), contract law, and procedures applicable to acquisition and contract administration, to your work team and management.
  • Experience with cost/price analysis techniques used in evaluation of contractor proposals, change order proposals and to conduct negotiations.
  • Experience with various types of contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and cost reimbursement; and contract methods to include simplified acquisitions, sealed bidding, negotiations, cost sharing, multiple awards, commercial items and special provisions.
  • Negotiating required changes to contract conditions to protect the agency or organization, through the application of negotiation techniques sufficient to negotiate prices, terms and conditions, contract modifications and settlements, including resolution of problems of delivery, production, quality, differing site conditions, inspection, and other pertinent matters.
  • Establishing and monitoring acquisition milestones to ensure progress toward award.
  • Contract formation and drafting solicitation documents in compliance with regulations, laws and policies.
  • Establishing contract expectations with customers and stakeholders involved in the acquisition process. Examples of customers and stakeholders may include legal counsel or program or technical specialists.
  • Proficiency in an electronic contract writing system for an agency or organization, in order to monitor and run contracting reports.
  • Serving as contract administrator on awarded contracts with complexities that may include: technological changes, urgent government needs that override normal production; great volume of production, technical complexity of commodities or equipment; commodity shortages; lack of competition among vendors; and in depth price analysis.
  • OR-

3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree.

  • OR-

A combination of specialized experience and graduate education that equates to 100% of the requirements for the GS-11 level.

Specialized Experience GS-12: One year of specialized experience (equivalent to the GS-11 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes:

  • Knowledge of Federal Acquisition Regulations, VA Acquisition Regulations, contract law, and procedures applicable to acquisition and contract administration including change orders, supplemental agreements, terminations, claims, and close out of contracts.
  • Knowledge of various types of contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and cost reimbursement; and contract methods to include simplified acquisitions, sealed bidding, negotiations, cost sharing, multiple awards, commercial items and special provisions.
  • Sufficient knowledge of program objectives, technical terminology, and uses of equipment, architect-engineering services, or construction services to be procured to plan, negotiate and administer the contract.
  • Knowledge of the market and sources to include identification of offerors in specific socioeconomic categories eligible for seta sides.
  • Ability to take appropriate action related to issues of noncompliance. Maintains good interpersonal skills when communicating with internal and external customers. Knowledge and proficiency of the agency's contract writing system (i.e., eCMS) and ability to fully solicit, award, and administer contracts.

Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/

Graduate Education: To qualify for GS-1102 positions on the basis of graduate education, education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

If credit for a course is being questioned by the HR Professional performing qualifications, it is your responsibility to provide supporting descriptive information (course syllabus/descriptions) in your application package.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Keywords: Department of Veterans Affairs, Huntington , Contract Specialist Direct Hire Authority (DHA), Other , Huntington, West Virginia

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