Project Coordinator (RCORP-TA)
Company: JBS International
Posted on: June 8, 2021
The Project Coordinator provides
critical administrative, communications, and programmatic support
for delivery of training and technical assistance (TA); meeting
planning; and other related activities. The Project coordinator
works collaboratively with and supports all members of the program
area team and the project as a whole when needed.
This position reports to the Project
Director and supports the Technical Expert Leads (TELs), Technical
Assistance Managers (TAMs) and Project Manager. Specific job
responsibilities include the following:
- Technical Assistance
Logistics and Delivery Support
- Works with the TEL,
TAM, and others to support and ensure the smooth implementation of
grantee meetings and other multiple participant events, including
webinars, site visits, and learning collaboratives.
- Supports online
meetings and trainings through use of Zoom or other online meeting
platforms, monitoring participation, note-taking, and technical
- Coordinates with
consultants by sending background materials and requests for
information;Assist with gathering, tracking,
processing, and archiving of fee and expense vouchers, special
travel requests, and/or timesheets for consultants.
development of PowerPoints, handouts, background information and
other materials from consultants, meeting presenters, and others.
Works with team to ensure materials are edited, properly formatted,
and in compliance with project and client standards.
- Prepares and
transmits TA materials to consultants, grantees, client, and other
relevant TA team members.
- Works with the
entire TA team for the smooth operation of grantee meetings,
including ordering, preparing, and tracking meeting materials;
registering meeting participants and tracking registrations;
arranging for the shipping/delivery of meetings materials; and
providing onsite staff support.
- May contribute to
project reports (e.g., quarterly reports, site visit reports,
- Coordinates with
senior leadership, client, and TELs to develop monthly
public-facing email inbox and provide timely response to
- Works with project
senior management and other team members to facilitate
communication with the client and develop an ongoing, collaborative
- Prepares and
disseminates communications via listservs and other related
- Supports content
updates on public website and participates in project marketing
- As needed,
coordinates with subject matter experts and internal JBS centers
for the development and dissemination of Learning Management System
conference calls for TA planning; may assist in documentation of
- Sets up all-hands
staff meetings; solicits agenda topics, drafts agenda; ensures room
set-up and needed equipment are available; sets up conferencing
platform (eg Zoom, Teams) if needed.
- Takes notes,
cleans, and shares meeting minutes for all-staff check-ins, client
meetings, and other TA events.
- Ensures that the
files on the shared drive and related systems are organized,
current, and accurate.
Duties as assigned
- May support
development of new business proposals
- Over time, and as
skills and competencies increase, may take on increasing
responsibility for TA planning and delivery.
- May participate in
TA planning calls.
- Looks for
opportunities to make project activities run more smoothly and acts
Education/Experience:Bachelor's degree with 1 year experience working in
administration, logistics, or office support; or Associate's degree
with 4+ years work experience in an office environment
Language:English fluency (oral and written)
Must be able to organize, track and
complete multiple tasks during the work day as priorities change.
Key qualifications include initiative, organizational skills,
ability to work well in a team, and excellent communication skills
(oral and written). A high level of attention to detail.
This position is located onsite in North Bethesda, MD (currently
remote due to COVID-19)
services, communications or public health-related field
meeting platforms (such as Zoom, Teams, etc)
Experience:Experience working in human services, public health,
or federal contracting
OTHER DUTIES AS
description should not be construed to imply that these
requirements are the exclusive standards of the position nor will
it be the sole basis for any subsequent employee evaluations.
Incumbents will follow any other instructions and perform any other
related duties as may be required by their supervisor.
This position is subject to
availability of funds and to any and all restrictions contained in
the contract or contracts that provide funding for this
If you meet the minimum requirements for this position, please
click on the "Apply" link posted below and complete the
application. Please include a cover letter, resume, and at least
three (3) professional references.
Our company is an equal
opportunity/affirmative action employer. Applicants can learn more
about the company's status as an equal opportunity employer by
viewing the federal "EEO is the Law" poster atEEOPost.pdf.Opens
a New Window. Qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, gender identity, sexual orientation,
national origin, disability, or protected Veteran
Keywords: JBS International, Huntington , Project Coordinator (RCORP-TA), Other , Huntington, West Virginia
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